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Grad student Alice Hernandez (SMLR'18) and host Ebby Antigua rehearse on set for taping

Filming and Photography

How external organizations access Rutgers spaces for filming.

Policy Information

Outside organizations who want to film, videotape, or photograph on the property or inside buildings of Rutgers, The State University of New Jersey, must follow the university guidelines referenced in policy 80.1.1 Requests must be submitted to the appropriate office along with additional required information.

All department heads and university communicators should read and understand this policy.

What Does the Policy Do?

  • Grants permission for outside organizations to film, videotape, and photograph on Rutgers property​.
  • Prevents disruption of university operations including clinical activities while filming and shooting photography on university property​.
  • Safeguards the integrity of the university​.
  • Ensures all filming and photography are in line with Rutgers’ mission.

How Does the Policy Affect You?

External organizations interested in photographing or filming a commercial or documentary project on Rutgers' accessible and architecturally diverse campuses across New Jersey, please review the processes and guidelines on this page.

Faculty and staff who are approached by an external organization about filming on the Rutgers campus, please refer the organization to the community affairs or communications office for that specific campus.

Banners line the sidewalk on Voorhees Mall

Permission to Photograph or Film

External organizations must obtain formal permission to film on any location owned by Rutgers. Access to and use of academic and/or athletic venues will be coordinated by the Rutgers location coordinators.

  • Please note: a location request should be made at least 30 days prior to the filming date. Scouting visits must be arranged by a Rutgers location coordinator. 

    All requests will be evaluated to ensure compatibility with Rutgers’ mission and in order to minimize the disruption of university operations.

    New Brunswick/Piscataway

    Patricia Kastner 
    Office of Community Affairs 
    848-445-1921 

    REQUIRED: Filming Permission Request Form 

    Email: patricia.kastner@rutgers.edu 

    Rutgers Biomedical and Health Sciences (New Brunswick and Newark)

    Patricia Kastner 
    Office of Community Affairs 
    848-445-1921 

    REQUIRED: Filming Permission Request Form 

    Email: patricia.kastner@rutgers.edu 

    Newark

    Kimberlee Williams 
    Office of Communications 
    973-353-5262 
    Email: kimberlee.williams@rutgers.edu 

    Camden

    Michael Sepanic 
    Communications Office 
    856-225-6026 
    Email: msepanic@camden.rutgers.edu 

Identifying Rutgers in Photo and Video

Rutgers University may not be identified without expressed written permission.

  • Identification is constituted by: 

    • the inclusion of iconic locations and buildings that are easily recognized as part of Rutgers. These distinct locations include exterior shots of buildings and statues on the Old Queens Campus, such as the Old Queens Building, Winants Hall, Kirkpatrick Chapel, and Willie the Silent; 
    • any shot showing the Rutgers name, logo, or identifiable symbols associated with the university, such as the Scarlet Knight, Scarlet Raider, or Scarlet Raptor; 
    • any building or campus identification graphics, including signs or maps. 
  • Photo or film production is not permitted near or in: 

    • buildings on the historic Old Queens Campus in New Brunswick; 
    • university libraries during midterm and final exams; 
    • student residence and dining halls; 
    • university health care facilities. 
  • Agreements to record or film on property owned by university-affiliated groups, including most fraternities and sororities, must be negotiated directly with the property owners. In these instances, the Rutgers name may not be used without expressed written consent. 

  • Each proposed project is subject to safety rules of and reviews by Rutgers Environmental Health and Safety and the Rutgers Department of Emergency Services, a Division of Public Safety. Violation of safety standards set by those offices may result in immediate withdrawal of permission to shoot on university grounds. In certain circumstances, the presence of a university fire inspector may be required during productions. Fees for these services are charged to the production company.

    Insurance
    The production company will procure and maintain, during the term of the location agreement, comprehensive general liability insurance with a combined single limit of at least $2 million for personal injury or property damage, naming Rutgers as an additional insured, and will provide Rutgers with a certificate of said insurance. The university retains the right to require additional insurance based on the production size and level. 

  • Type of Production Full-day location fee/per day/per site (5–10 hours) Half-day location fee/per day/per site (1–5 hours)
    Major motion pictures $6,000 $3,000
    Motion pictures, television shows or commercials, videos, or any filming for electronic media $3,500 $1,750
    Dress/strike set (additional days) $2,500 $1,250
    Still photography $2,000 $1,000
    Documentaries (including faculty interviews and visuals of research facilities) Fee will be dependent on scope of project and evaluated on a case-by-case basis  

    Fees are subject to change and can be negotiated or waived by the responsible office.

    In addition to location fees, some facilities (i.e., stadium, recreation center, student center) require a facility rental fee.

    Additional fees for facility rentals, cancellation, parking, security, staffing, technical assistance, and logistics coordination may apply, and will be determined on a case-by-case basis. Contact a location coordinator for more details.

    Full-day productions that overrun their contracted time will be charged an additional $400/hr. Half-day productions that overrun their contracted time or occur outside of the designated hours will be charged at the full-day rate.

    All fees must be paid a minimum of 24 hours in advance.

    All checks or money orders for these fees are to be made payable to “Rutgers, The State University of New Jersey.”

    Cancellation 
    A fee equal to the first day’s location fee will be charged if the cancellation occurs less than 48 hours before the production is scheduled to begin. 

    Security 
    University police/security officers may be required to be on location. Public safety officials determine staffing requirements. Fees for these services are charged to the production company. 

    Technical Assistance 
    Electrical work and other technical services related to the university’s buildings and grounds and their systems, including custodial and utility work, must be performed and supervised by the university’s Facilities Maintenance Services staff. Fees for these services are charged to the production company. 

For News-Based Organizations

News-based photography and recordings are handled by the Department of University Communications and Marketing, Office of University News and Media Relations for universitywide topics; Rutgers–New Brunswick Office of Public and Media Relations for New Brunswick/Piscataway and Rutgers Biomedical and Health Sciences (New Brunswick and Newark); the Rutgers–Newark Office of Communications for Newark; and the Rutgers–Camden Communications Office for Camden.